During the project reporting, there are various terminologies, which enable managers in documenting a good presentation. A project consists of activities, which interrelate and their execution follows a certain order before the completion of the project. The project requires some special tools; the organization should determine the type of resources useful to the completion of the projects.
The development of the computer technology enables manages to store, retrieve, and editing of information. It reduces the cost of paperwork and duplication of effort. Computer technology forms the basis for any project. There has been an increase in the popularity of computer technology, which has made work easier than before. Modern managerial work is simpler in comparison to traditional methods.
Project Management Tools
During project initiation and completion, several resources need to be available. These resources include people, hardware, and software. Also, these resources undergo a transformation and form part of the output. The manager needs to choose keenly these resources and identify the ideal tools for the project. The inputs determine the quality of the output.
Project Management Software
There are so many types of software available on the market today. The cloud based project management software is currently the new trend. It has many benefits because it offers simplicity, reliability, usability, and accessibility. This software helps the managers in planning, process scheduling, and control of fieldwork. It also keeps track of the resources available for the completion of the project. The software is a good tool for product evaluation, estimation, cost resource recording, resource allocation, and impact examination.
A network is a graphical representation of project operation. It shows the interrelationships between activities and events in the project. This managerial technique focuses on minimizing time and the measurement of performance. It helps the manager in programming, controlling and monitoring the progress of the project. The focus is to make sure that the project takes the shortest time possible. Some managers draw a network diagram. This diagram is typically a pictorial representation of various activities and events. This network diagram helps the managers in identifying the critical path of the project.
Project Initiation Document
After identifying a project, the next phase is drawing a project management document. This document separates all the facets of the whole project to simpler bits. It identifies all aspects of a project, which a manager should undertake. They include:
A good project initiation document should focus on the above aspects. It should clearly explain the reason the company is conducting the project and the expectation of the company. A clear job specification is important to enable different player execute the best. Every facet of the project should have a leader; this is a person with extra knowledge and skills about the project. The main reason is to create a central information hub. The leader should report directly to the project manager. These people help in coordinating the whole process.
During the documentation of the project initiation document, it is good to involve all the stakeholders who will be involved in the project. The importance of including the team is because they will do most of the work. The manager should write the document in understandable language. It is good to avoid jargon. After writing the project initiation document, make sure you call for project initiation session to inform the team about this proposal. Distributing it via e-mail might not be good because few people pay attention to emails. These sessions are important because the manager can respond to any questions.